WANTED: 3rd annual wny plant swap - update important!!!

garden_frog(Z6 Western NY)April 17, 2006

Ok everyone,

If you are interested in attending the plant swap, this is very important!!!

I have sent an email to all people who have contacted me and/or attended in the past. HOWEVER, as I was going through my list, I realized that for some unknown reason, my outlook contact list is missing some people that I know have attended previously. So even if you have attended, I may be missing your email address.

SO, as I said, I've sent an email to all people for whom I have addresses. If you do not get an email from me, please email me and let me know you are interested in attending so I can add you to the list. I apologize if I've left anyone out. I can't understand why most are still there but some aren't.

Here are the details for the swap...

Hi all!

June is fast approaching which means the plant swap is too!! YAY!!

OK, so if you've received this email it means you will continue to receive updates on the swap as they come. If you don't want to receive details about the upcoming plant swap, please let me know and I will be happy to remove your name from the mailing list.

Details:

DATE: JUNE 4, 2006

TIME: 11am

WHERE: Gaines/Albion NY, my house. Directions and address will be emailed as we get closer to the date of the swap.

WHAT TO EXPECT: The swap will be pretty much the same as years past...we'll have prearranged swaps and the plant swap first, then a pot luck and a Chinese swap. PLEASE BE SURE TO RSVP FOR THE CHINESE SWAP AS WELL AS WHAT YOU WILL BE BRINGING TO THE POTLUCK!!

The Swap will consist of:

Prearranged trades/gifts: I encourage people who are looking for specific plants, to work out prearranged trades with other attendees. Hopefully most of us have trade lists up on Garden web. This is a great way to find plants that you are looking for and/or find homes for plants that you have. There is a thread started already about what people are bringing, so that may be a good spot to post about possible trades. Also this is the time for anyone who may have brought a plant with someone specific in mind without wishing anything in return to give their plant to that person.

General Plant Swap: The method of swapping in past years seemed to work well for the general swap so I think I will use that same plan this year. (Unless of course there are any strong objections) As people arrive, they will be given a number (I may do this consecutively or have people draw from a hat, I'm not sure yet.) Once the swap begins, the person with number one will select one plant. Then the person with number two will select a plant, then number three, and so on. Once we are all the way through, we will start over again. If you reach a point that you no longer want anything, you may opt out of the trade at that point. Any extras/leftovers will be up for grabs for anyone.

Optional Chinese Swap: There will also be an optional Chinese swap. I will explain this again for those of you who do not know what it is. In a Chinese swap, everyone brings a wrapped gift of a set value. Every one participating draws a number out of a hat. Once all the numbers are drawn, number one picks and unwraps a gift. Number two can then either pick a new gift or take number one's gift. If #2 chooses #1's gift, number one gets to pick a new wrapped gift from the table. Next, number three can pick a wrapped gift from the table or #1 or #2's gift, if #3 takes one of the unwrapped gifts, then whoever she took it from takes another wrapped gift and opens it. This continues until the last person goes...who either picks anyone of the unwrapped gifts or the last remaining wrapped gift. The basic rule is if someone takes your gift, you can only pick from the wrapped gifts, not from the other unwrapped gifts. I know this sounds confusing, but it is a lot of fun, and very funny!!! If you would like to participate in this, please bring with you a wrapped garden-related gift with a value of $10-$15. (Again, if people think the price limitation is off, please let me know). If you are still confused, let me know, and I will try to explain it better. Also, when you RSVP, let me know if you are going to participate in this so I can be sure we will have enough people for it.

Potluck: There will also be a potluck meal at the swap. I am asking everyone to bring one dish to pass. If you do not like to cook, there are many acceptable alternatives (i.e. soda, chips/dip, plates/napkins, etc.), please feel free to ask me for suggestions if you can not decide what to bring or can't think of anything. Please also include what you will bring to the potluck with your RSVP , so that I can be sure that we have all areas accounted for and not 20 pasta salads but no drinks or anything else!

Time to get to know other garden enthusiasts in the area: The best part of the swap is that it gives us all a chance to get to know other garden "nuts" in the area. There will be plenty of time for people to chat and visit.

RSVP: If you are planning on attending the swap, you must let me know as I will not be posting directions to my home over the internet. If you have received this via email, you are on my list. However, if you are reading this on Garden Web, and have not received an email from me, you are not on the list. Please contact me so I can ensure you are not left out!!! IMPORTANT: For those of you I do have on the list...please be sure to email me about what you are bringing to the pot luck and let me know if you wish to participate in the Chinese swap (both of which are explained previously). I will email directions to my house at a later point to all people who have RSVP'd.

More Details and miscellaneous information:

What to bring to the swap: Please feel free to bring any plants you would like, of any size. Trees and shrubs are also acceptable. Other garden related items are also welcome including garden tools, books, seeds, bird feeders, etc.

How to package your plants: I ask that all plants come in a LABELED container of some kind. It does not have to be a pot, but it should be something that contains the plant and will allow the plant to stay healthy despite exposure to sun. Bareroot plants will not survive the day in the sun at my house! Also, please be sure to label your plants with AS MUCH information as possible. Some things to list: Common name, scientific name, sun/shade exposure, color, care instructions, your name or email (so that people can contact you with questions), etc. Please be sure that your plants are watered before they get here!

What else should I bring? I ask that every person attending bring (and wear) their own name tag listing BOTH their gardenweb name and what they would like to be called by. I'll have plenty of blanks on hand for anyone who needs them. If you can, please bring a folding chair or lawn chair of some sort...I have some, but I'm sure I don't have enough! Anyone with extra folding tables, please bring them along. I have a few, but I am sure I don't have enough. Also, it's a good idea to bring boxes or plastic sheets of some sort to transport you plants home in!

Parking: When you arrive, feel free to come down the driveway and unload your plants. Once you have unloaded your plants, please drive back down the driveway and down the street to the grass driveway on our side yard. I will have flags or cones or something else marking the spot so you will know where to go. Please do not drive across the lawn from the driveway to the parking area on our side yard as there is a low spot where the cars sink in. If you are unsure where to park or how to get there, just ask Scott or I when you arrive.

Just an FYI: As always, my gardens are a work in progress so please excuse any unfinished projects we have underway! And, just to let you all know, I have three dogs. They are extremely friendly dogs, but they do love to greet new visitors. If you are very afraid of or allergic to dogs, please let me know in advance so that I can anticipate your needs.

Tara

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garden_frog(Z6 Western NY)

Husky, your pesky email address is rejecting my emails again. Do you have an alternate email address?

Mandy, I don't know if you are around anymore, but your email was returned also. We'd love to have you back this year girly!

Tara

    Bookmark   April 17, 2006 at 2:37PM
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husky004_(z5 NY)

Tara...Oh she is around...I actually see Mandy at the the gym, she has an art show in NYC going on that weekend...so can't make the swap...but she is an amazing artist...check her stuff out at superpaintgirl.com

    Bookmark   April 17, 2006 at 11:53PM
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husky004_(z5 NY)

Oh and btw don't expect to see some hardbody lol...i've been working out but not a superwoman by any extent...darn the older you get the harder it is...think maybe my fat is a bit firmer!!!!

    Bookmark   April 17, 2006 at 11:55PM
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husky004_(z5 NY)

Tara... you may want to update the general plant swap...if there is any type of lag in the trading we can count on Remy to get it moving lol!!!!

    Bookmark   April 18, 2006 at 12:01AM
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remy_gw

LOL Husky!
That is too bad that Mandy can't come though I'm happy to hear about the art show. When you see her at the gym tell her I was thinking of her because of the plants I have from her. Those seedlings have done so well for me.
Remy

    Bookmark   April 18, 2006 at 3:44PM
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gottagarden(z5 western NY)

Tara, I did get your email, THANKS! I had a suggestion about how we do the swap, based on the way we do it at our garden club. Let me know what you think.

Old way: If 30 people show up, we have 30 numbers and it takes 29 other people to get a plant before it's your turn again. That takes awhile . . . .

New way: We have 6 numbers. If 30 people show up, they pick a number and we have 5 people in Group 1, 5 people in Group 2, etc. When they call number 1, 5 people pick a plant. Then you only have to wait 5 turns for your turn again. It makes the swap go faster, but is still orderly and you're still able to mostly get what you want. And it still takes a little while to go through all those plants.

How does that sound? Just a suggestion that might speed up the swap a bit. Is that ok? What do you guys think?

Looking forward to it!

PS - Check out my trades list.

    Bookmark   April 19, 2006 at 7:43AM
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remy_gw

I am fine with what ever way people want to do the swap. I will yell to keep things moving either way, lol! Here's my modified suggestion. That is sort of a more structured way of what we were already doing: )
Since it seems that the first couple of rounds go very fast, because people are attracted to one or two plants in particular and want to grab them(I could see people running and tackling each other to get to a plant,lol), we go by the actual number of 1-30 for a couple of rounds. But have the numbers also labeled as 1-A, 2-A, 3-A etc. then you have 6-B, 7-B, etc. so after the first couple of rounds you would go by the letter instead of the number, group A would go, then group B, etc. I don't know if groups of 5 is too confusing maybe groups of 3 or 4?

Remy

    Bookmark   April 19, 2006 at 11:10AM
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remy_gw

Husky, I tried to send you an e-mail(address I have saved from awhile ago)and it got returned. Please e-mail me: )
Remy

    Bookmark   April 22, 2006 at 11:38AM
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husky004_(z5 NY)

Hey Tara-does my email work yet????

    Bookmark   May 1, 2006 at 9:48PM
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penny1947(z6 WNY)

I am ok with whatever method y'all decide for the swap.

Tara, I got your email at both email addresses but I only replied once. It is good that you still have both addresses that way if one acct. is down I still have the other as a back up. Again I am looking forward to seeing everyone again this year. Hopefully I won't have planted all my babies by then (I am getting very possessive of them)

Husky,
Say HI to Mandy for me too. I think of her every time I look at those hostas coming back in the spring! They are still doing wonderful! I have to just tell everyone that my garden has very few plants in it any more that weren't either from exchange of plants or seeds from this group and from other gardeners around the country. Every year it just gets better and better.

Penny

    Bookmark   May 2, 2006 at 7:53AM
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deprived_wife(5)

UUUGH! I can't make it. I'm selling my house and thats the day of the open house. FIGURES! And I so wanted to meet everyone and get in on the goodies....like the brugs!

SIGH!
:)

    Bookmark   May 20, 2006 at 12:01AM
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garden_frog(Z6 Western NY)

In case anyone didn't see or recieve my email...here's the latest update on the plant swap...

Hi all,

Ok, I think I've gotten through all my emails and made an updated list of who's coming and what they are bringing to the plant swap. Although most people have responded to say they were coming, I'm still waiting for the majority to confirm what they are bringing for the pot luck and whether or not they are participating in the Chinese swap.

Below is the list as I have it. If there is a ??? next to your name it means I am missing that info from you. Gail, Rini, and Jen, I couldn't find any emails or posts from you saying you were going to attend so I marked your names with stars. I had a feeling the three of you would be attending though so I added your names to the list. (I marked you with *** though as a note to myself that I couldn't find anything saying you'd be attending. It may just be that I am confused and couldn't find it though!) So, if you see a ??? or a *** next to your name, please contact me. If you wish to attend and your name is not on the list, please contact me. If your name is on the list and you see no ??? or *** following it, you can just ignore this email and I'll see you on the 4th! (Less than two weeks away!!!)

Brenda and Remy have come up with some great ideas on how to modify the swap a bit in order to make it a bit quicker without causing total chaos. I think we will probably implement one of their suggestions as they sound great to me! If you are interested in reading about their suggestions...look at the link below...

Well, not much else to report. The swap is fast approaching and I am getting very excited! If you haven't already, please email me with any missing info as soon as you can!

Thanks!
Tara

Here is a link that might be useful: Exchange info

    Bookmark   May 25, 2006 at 2:12AM
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penny1947(z6 WNY)

Penny will bring a Relish Tray so you can add that to the list Tara.

Penny

    Bookmark   May 25, 2006 at 8:52AM
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faltered(Hamburg NY Z5/6)

Thanks for all of your hard work on this Tara. Can't wait to meet you all on the 4th. It's still at 11am, right??

Tracy

PS- Kathy (Husky004), I won't be able to follow you out to Tara's, but I think I can find my way. Thanks for the offer!

    Bookmark   May 25, 2006 at 8:52AM
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husky004_(z5 NY)

Tara Im in on the Chinese Auction and how about if i bring chips, dip, salsa etc.

    Bookmark   May 25, 2006 at 9:37PM
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jannie(z7 LI NY)

I used to live in Clarence, I WISH I could come. Sorry I can't, hope all of those who can have a wonderful time.

    Bookmark   May 28, 2006 at 4:27PM
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garden_frog(Z6 Western NY)

I've just updated the list above.

Also, I've sent directions to most people I thought would need them. If you haven't recieved directions and you still need them, just shoot me a quick email and I will get them out to you. Just be sure to know appx. where you are coming from.

I'm still waiting to hear from some people as to what they are bringing for the pot luck as well, so be sure to send me an email if you still have a ??? by your name!

Just a few days till the swap!!!!!! YAY!!!!!

And it looks as if the weather's going to be perfect. Mid 70's and sunny! The pool is open if anyone wants to take a swim!

See everyone Sunday!

Tara

    Bookmark   May 31, 2006 at 10:33AM
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kryta(z5NY)

Hi everyone, I wanted to write this just so everybody would know =) I am going to be coming to the swap tomorrow, but I dont have any plants to trade. I will be bringing a lot of garden mags though. I think I already posted this before but I just wanted to write it again to make sure this is ok. If you are interested in any mags please let me know. I really cant wait I think this is going to be a lot of fun. Thanks

Kristin

    Bookmark   June 3, 2006 at 2:39PM
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faltered(Hamburg NY Z5/6)

Kristin: Glad you'll be coming! This is my first year going to the swap, but from what I hear there are so many plants people are just begging you to take them home. I'm sure you'll walk away with some goodies!

Can't wait to meet ya'll tomorrow.

Tracy

    Bookmark   June 3, 2006 at 3:54PM
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remy_gw

Kristin,
You better be there. I have all these plants for you! : )

Well everyone, the weather doesn't look too great, but we will have a great time anyway.
Remy

    Bookmark   June 3, 2006 at 9:10PM
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kryta(z5NY)

Faltered and remy thanks so much I feel better about coming without plants then =) Well I cant wait until tomorrow but I do have to get to bed I have a little bit of a drive tomorrow. =)

Kristin

    Bookmark   June 3, 2006 at 10:44PM
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garden_frog(Z6 Western NY)

Looks like rain for tomorrow! Boo-hoo!!! We'll have fun anyhow, just bring your ponchos!!

And Kristin and anyone else short on plants, I have cornflowers coming out of my ears, so I can guarantee tons of those for you! Plus I've got lots of other stuff too!

See you all tommorrow!! Just an FYI, because of the rain, I may park cars on the side of the road instead of on the south lawn...I'll decide tomorrow, so check with me after you unload for directions where to park. Oh and the lawn didn't get mowed due to the rain either so unless it's miraculously dries out tomorrow, it may be a bit long! :)

Tara

    Bookmark   June 3, 2006 at 10:51PM
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